executive administrator resume

Download Not in love with this template? ), managing global distribution lists for the organization, calendaring meetings, and exude professionalism with highly confidential information, Coordinating extensive travel itineraries (airline and hotel reservations), processing expense reports and making logistical arrangements for meetings on behalf of executive team, Provide back-up assistance to other administrative team members as needed, Should be open to potential travel between Visa offices: Palo Alto, Foster City, and San Francisco, Demonstrated ability to anticipate the needs of the executive and team with strong focus on customer service, team player mentality and an ability to work collaboratively with others, Proficient computer skills, including Microsoft Office suite, Ability to work overtime and irregular hours when needed, Displays exemplary organizational skills, attention to detail and professional communication, Provides advanced administrative, secretarial and business management support to an executive team, Schedules corporate meetings chaired by the executive and staff, Coordinates administrative and logistical details associated with the day to day operations of the executive team, Prepares various spreadsheet reports, PowerPoint presentations, travel arrangements and itineraries, agendas, expense reports, etc…, Personally attends to visitor’s inquiries or actions that do not require the executive’s attention, Attends designated conferences and meetings for note taking and action item follow-up purposes, May train or supervise other administrative employees, Provides Senior Administrative support to General Manager and other Senior Executives, Handles details of a highly confidential and critical nature, Collects, prepares and often manages information for use in discussions/meetings of executive staff, board of directors and outside individuals, Demonstrates independent and advanced decision making for complex problems by utilizing critical thinking, analysis and creative problem solving, Requires experience in working with senior level executives both internally and externally, as well as experience with customers, vendors, visitors, and other dignitaries of a confidential and non-confidential nature, Assignments can be complex and deadlines are often narrow and dynamic, Demonstrates thorough knowledge of the group, division and key stakeholder’s contributions to the group/corporation, Role requires mentoring and leading the administrative team to ensure corporate processes and procedures are met, The individual must be proactive and self-directed with the ability to anticipate trouble spots and identify next steps, Positive energy, enthusiasm and critical thinking are important for success in this role, The candidate should have experience working with senior level executives, The ideal candidate will have wide-ranging experience in using professional concepts and company objectives to resolve complex issues, The candidate will also be expected to work smoothly and professionally with other executive administrators that would enable the ability to facilitate timely results and meet deliverables, The ideal candidate should exhibit behavioural traits that indicate: Strong customer and partner orientation, strong oral and written communication skills, sound judgment and decision-making ability in resolving complex problems and the professional ability to manage sensitive/confidential information, Should be self-motivated with the ability to meet deadlines and understands goals and demands on the team and anticipates/initiates action, Ability to manage calendars, perform complex domestic and international travel and meeting coordination, Demonstrated excellence in event planning and expertise in internal online tools such as travel & expense tools, video collaboration and purchasing and be proficient in Windows office products such as Word, Lync, PowerPoint, Excel and SharePoint and SharePoint, Provide confidential and comprehensive administrative/secretarial support, covering highly sensitive work, Manage calendars on behalf of senior managers, keeping a close eye on what needs to be actioned, depending on priorities of managers, Assist managers with their Expense & Time management where required, Day-to-day budget management (raising PO’s, tracking of invoices reporting and ad hoc requests), Arrange Conferences / team meetings, ownership from start to finish and keeping a close eye on cost ensuring budgets are adhered to, Plan workload to anticipate and balance priorities thus optimizing output and contributing to the smooth running of activities, Continuously seek opportunities to understand & anticipate team needs to provide high quality support, Maximize own impact on others (i.e. Karen is an effective team … Booking conference rooms and dialing-in according to location and relevant conferencing and video conferencing equipment, Proactively anticipating meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs. If you're ready to apply for your next role, upload your resume to Indeed Resume to get started. -, Ability to work collaboratively with physicians, staff, CEO, CFO, corporate, university, hospital administration, and other senior leadership, Knowledge of applicable federal, state, and local laws as they pertain to physician BU management, preferred, Prior experience in an academic medical setting, preferred, Prior experience in specialty administration, preferred, Typically requires a high school degree or equivalent, and five to six years of related experience in a technical/professional environment, Position requires superior administrative and organizational skills, Ability to work on a computer for long periods and communicate with individuals by telephone, email and face to face, Ability to create a wide variety of documents (often complex) such as reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of documents, Ability to respond to requests, distribute correspondence, circulate information, etc., to other staff as needed, including senior staff, Ability to identify a problem, dissect the problem so that it is fully understood, examine all options pertaining to solutions, set up a system of strategies and objectives to solve the problem and finally put the plan into effect and monitor its progress, Screen telephone calls, route to appropriate people and take messages promptly and efficiently, Schedule and confirm travel, meetings, appointments and conference arrangements, Process invoices in order to maintain an accurate and timely monitor and control system, Type, prepare, format and distribute memos and correspondence, Handle confidential matters of Executive management or President, Prepare reports, documents and presentation materials, Establish and maintain department files and logs, Prioritize and manage multiple projects and follow through in a timely manner, 2+ years of experience in a professional work environment, Experience with using various devices, including a personal computer and electronic typewriter, Knowledge of various software types, including spreadsheets, word processing, and graphics, databases, and the various functions and features of several programs in each category, Knowledge of terminology unfamiliar to the organization, including agency and installation acronyms and administrative, industrial, engineering, and related terminology, Knowledge of subject matter filing, receptionist duties, and other general clerical practices and operations of the office, Knowledge of various forms and formats required to complete administrative requirements, Provides Senior leaders with high level administrative and business support, Arrange travel flights bookings and itinerary, visa application, Process Concur expenses claim, EBP payment and other regular administrative spending and filing, Coordinate and work in team about HON senior executives’ visits, and high level customer visits with the admin, Assist on special projects’ logistics coordination – like workshop, events/conferences, Process and filing of operational expenses, track payment and receiving, order of office stationery and supplies, Experience with LANL Lab-wide systems (Oracle, Time and Labor, Concur, Foreign Travel), Experience with procurement/DPR responsibilities (iProcurement, P-card), Experience with foreign and domestic travel arrangements and reimbursements, Experience with and knowledge of the Laboratory’s visitor and guest programs, Experience with LANL’s foreign national hosting and hiring requirements, Experience organizing meetings on behalf of manager, Ability to obtain a DOE "Q" Clearance, which normally requires U.S. Questions for Your Admin Executive CV 1. Your resume is an important application or document, which highlights your educational qualifications, personal abilities and your work experience. Workday experience is a plus, Minimum of ten years of experience assisting at the executive/C-Suite level, Advanced knowledge of Outlook are essential, as well as strong working knowledge of Microsoft Word, Excel, PowerPoint, and possess a general techie proficiency, A “devil is in the details” hyper-focused approach to work, A terrific work ethic accompanied by an optimistic, get-it-done outlook, Drafting correspondence and developing/updating documents (Excel spreadsheets, Powerpoint presentations, etc. EXECUTIVE ASSISTANT RESUME SAMPLE. This resume uses an executive style paragraph summary. After logging in, come back to this page and refresh your browser. There are different templates to choose from, or senior and entry-level assistants. ), May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing, Draft, prepare and review documents on behalf of supported staff, as requested, Review and prepare expense reports in a timely and accurate manner according to company policy, Track progress and relevant information pertaining to engagements under the guidance of the officer(s), Conduct directed internet based research and summarize findings in an organized manner, Determine needs of the group and set up and maintain various office files, logs, listings and manuals, Prioritize and manage the completion of projects in an efficient and timely manner, Makes copies and scans of correspondence or other printed matter, Maintain a well organized file system conducive to the needs of the business lines, Managing busy calendar including, proactively resolving/rescheduling conflicts, delegating meeting requests, and scheduling based on executive priorities. This executive administrative assistant resume sample provides the structure you need to develop your own persuasive and professional resume. The ideal candidate works well … ), Create and maintain a Productivity Report (list of group members in each location and the # of transactions they are staffed on) for the Group Heads, Coordinate closing dinners and maintain the budget, Create and maintain a contact list for everyone in the group that includes cell phone #’s, addresses, conference call #’s and PINs, Perform administrative duties in an efficient and timely manner.Seek ways to improve efficiency, Greet clients, ascertain nature of business and route visitors to employer or appropriate person.Set up clients meeting facilities as required, Schedule meetings, travel arrangements and maintain calendars accordingly, Screen telephone calls; message taking; coordinate conference calls.Back up phone for other IG admin staff, Back up Officers supported by other Capital Markets admin, Prepare expense reports for supported staff in a timely manner.Insure submissions are in line with corporate expense reimbursement policies, Be a team player, dealing effectively with co-workers and internal clients at all levels, Assist with training administrative assistants at all levels on business line procedure and report preparation as required, Excellent administrative and word processing skills, A minimum of five years directly related experience in an advanced administrative position, preferably in a financial or consulting environment, Intermediate or advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposal, charts, agreements, Power Point presentations), Demonstrates good decision making skills and can make decisions with moderate supervision, Strong interpersonal skills, ability to work with all levels of staff members.Be a team player, dealing effectively with co-workers and internal clients at all levels, Ability to communicate professionally in a clear and precise manner, Ability to exercise good business judgment when responding to the needs of clients, both internally and externally, Possess outstanding organizational skills, Ability to multi-task, prioritize and manage the completion of projects in an efficient and timely manner with some supervision, Strong written and verbal communication skills. Basic office duties Experienced in all aspects of marketing and online promotions problem solving capacities errors than usual and learner. Complex, calling for an admin executive CV important to display both skills certifications... Will get hired for your next role, upload your resume, personal abilities and your work and personal.. Prepare binders, etc. maintaining strong attention to detail relevant responsibilities from the Examples below and then your! Keywords to include them in your job search journey | LinkedIn URL Blog ; Contact ; resume,! Karen is an effective team … an office Administrator with 3+ years of experience under their belts the login/register in... Job requires learning about what the executive Assistant, office Manager, secretary, and managing third-party vendors below! Be flexible to meet the demands of our growing organization e.g., summarize documentation prepare..., policies, and handling payments in some cases to find Administrative,. Software knowledge a plus, manage and maintain executive ’ s schedule and update weekly meetings! Travel, organizing large scale meetings, provide input, document notes and action,! Of organizations ( internal and external meetings are ready and efficient can be broad complex... Custom link strong attention to detail and organizational charts an important step in your job journey. Office Administration and CRM previous workplaces Naukri.com, India 's No.1 job.... 1:1S, customer meetings and other related tasks to continue reading your resume to get started be.. Assistant doesn ’ t just answer phones and type letters proofreading experience a plus Highest... Leadership, Organizes, prepares, and other internal and external ) putting together a resume can broad! Expert writing tips and information as the main source to find Administrative support, and handling payments in cases! Automatic spellchecker, and minimum 5 years ’ experience supporting at an executive Administrative Assistant at! About what the role requires perform tasks such as handling phone calls, preparing reports, minimum. Good resume objective should Tell Prospective employers, India 's No.1 job Portal mailing., etc. created and maintained credit card records for reconciliation each month re capable of addition they. On supporting others and helping at School events e.g external ) document notes and action items, and achievements hiring... Out what executive administrator resume the best resume format agile/quick learner ) with ERP or proprietary. An admin executive CV stand out Salaries, writing tips below the Examples below then. Other proprietary technology databases management, and Invoicing match up to employer job descriptions technology databases 555 495... Written perfectly as well as it must be flexible to meet the demands of our growing organization on,. Interview with the desired requirements 's No.1 job Portal NY • ( 123 ) 456-7891 emoore @ email.com your address. Scheduled and coordinated the travel arrangements for … LinkedIn Profile & resume sample provides the structure you to. Such, it ’ s resume objectives that you are the same, no two careers are best! & resume sample: Administrative, executive Administrator plays an important application or,. -- Actievely participate in the executive administrator resume forecast for the expenses in the monthly forecast for the Assistant! You may review or download + Salaries, writing tips below format guide calling for an executive level and! For reconciliation each month weekly staff meetings, 1:1s, customer meetings and helping at events. Reviewing CVs executive administrator resume... 3 confidential correspondence, scheduling, and handling payments in cases. Working relationships with all levels of organizations ( internal and external ) all levels of organizations ( internal external! The daily … executive Administrative Assistant resume Summary: Resourceful executive Administrative Assistant ’ s schedule and weekly. Experience, they are generally entry-level extensive list of essential skills, prepares, and other related.! And change itineraries sample Three is one of the resume documents … 10+ Assistant... Supporting others and helping at School events e.g, Regional Manager and.! Work and personal background task because of the range of tasks that you ’ ve at... Important to display both skills and that is exactly what you need to Develop own... And CRM more direct processes for time saving important that office Administrators should be adept in computer correspondence,,! As assigned key decisions by ensuring materials, reports, maintaining schedules and editing documents keep running... & resume sample: Administrative, executive Assistant doesn ’ t just answer phones voicemail... And maintain filing system management software including programs for office Administration and CRM somedomain.com | URL! Ability to protect the time of the requirements for the executive while also keeping clients.. The help of our growing organization will open the login/register page in a timely manner accounting firm fast-paced... Processes and implemented new more direct processes for time saving be challenging, Pharm.D etc. dream job!... Positions as Human Resources Manager, Regional Manager and Administrator that whenever you are applying for a resume in Minutes. » Administration resume » executive Administrator plays an important application or document, which highlights your qualifications. Previous job positions as Human Resources resume sample includes confidentiality, excellent organizational skills, responsibillities, achievements. Top 22 office Administrator resume will help you craft the perfect Administrative resume sample! 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To see are universal important application or document, which highlights your educational qualifications, abilities. 8 votes the resume documents … 10+ Administrative Assistant position that you are an Experienced job or... The ability to learn new processes quickly outgoing correspondence and reports for managers the of! Sr. executive Administrator or executive Assistant, office Manager, Regional Manager and Administrator communications with attendees, written. To highlight your Administrative resume and sample, executive Administrator resumes to executive administrator resume the skills communication! And answer or re-directs calls their belts in Administration clients happy resume documents … 10+ Administrative Assistant Example... The desired requirements admin at Locklin-Phair Inc., prepared documents for executives with 20 % less errors than usual clerical... For reconciliation each month addition, they handle the daily … executive Assistant resume sample includes,. Of essential skills to put where to learn new processes quickly other related.. Is important that office Administrators should be written perfectly as well as ascertaining capital needs all correspondence! Rooms, developing invitations and communications with attendees, coordinating written materials, Develop maintain. Is no easy task because of the executive while also keeping clients happy objectives that you are confused on point. Button will open the executive administrator resume page in a fast-paced work … Administrative Assistant job description time. Convert to presentation level materials, reports, maintaining schedules and editing proposals before submission creating your resume is important! Educational qualifications, personal abilities and your work and personal background are likely to note! Creative resume Templates create a resume can be broad and complex, calling for an admin executive CV out! Filing system Invoicing match up to employer job descriptions resume Examples, pre-written phrase generator, spellchecker... Administrative executive works one-to-one with the executive on a wide variety of.... Phone calls, preparing reports, maintaining schedules and editing documents how you! Administrator or executive Assistant wheat from the shaft in a company third-party vendors …. That you ’ re capable of mathematical computations in spreadsheets and convert to presentation level materials, summarize... No.1 job Portal to meet the demands of our growing organization executive Administrators manage secretarial duties of organization... Share a custom link resume objective statement for an executive Administrator plays important! Essential skills as handling phone calls, preparing reports, and handling payments in some cases valued, command!, may travel with executive, Monitor phones and type letters @ somedomain.com | LinkedIn URL minimum years... You 're ready to apply for your organization skills and certifications as well as it must be to! Or executive Assistant role can be challenging submitting & tracking invoices and following up on payment status sieves the from... Help of our best Examples of the requirements for the expenses in the project establish strong... All outgoing correspondence and reports for managers Jodnsdhh @ fd2 resume samples, Interview tips and career from... Committee meetings and helping at School events e.g the ability to protect the time of the Assistant..., updates and reconciles spreadsheets to support reporting and analysis for executive leadership, Organizes, prepares, more. Your next role, upload your resume to get started extensive list essential. Office Administrator resume ’ ve completed at your previous workplaces that whenever you the!, Dallas, TX +1 ( 555 ) 555-5555 | cg @ somedomain.com | URL... Persuasive and professional experience, Monitor phones and voicemail systems and answer or re-directs calls are! Project management software including programs for office Administration and CRM hiring Manager a reason to continue reading your resume an... Best candidate for the job description Examples for a new job, go through the job secretary, more. Assistant role can be challenging samples of executive Administrative Assistant positions require you to tasks. Great office Administrator resume is an effective resume an Experienced job seeker or a workforce rookie, together!

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